TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 5, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to decrease purchase order and file the final report for Emergency Contract 24-901-11, LASMA Lagoon 28 Rail Repair to Track Services, Inc., in an amount of $24,270.89, from an amount of $50,000.00, to an amount not to exceed $25,729.11, Account 101-69000-612670, Purchase Order 3130205
Body
Dear Sir:
On July 1, 2024, the Director of Maintenance and Operations, as authorized by Section 11.5 of the Purchasing Act, declared an operating emergency after a section of train track became unserviceable due to a damaged rail that leads to Lagoon 28 at LASMA. Access to the lagoon needed to be restored quickly to prevent the other two lagoons from becoming overloaded.
Emergency Contract 24-901-11, LASMA Lagoon 28 Rail Repair was issued to Track Services, Inc., in an amount not to exceed $50,000.00, to repair the damaged track. The track repair work was completed on July 12, 2024, and rail service to Lagoon 28 is fully operational.
There are no prior change orders.
Original Contract Amount $50,000.00
Date of Emergency Declaration 7/1/2024
Cumulative Change Order Value (8/8/2024) $0.00
% Change of Original Contract Value 0.0%
Current Contract Value $50,000.00
Requested Increase or Decrease ($24,270.89)
New Contract Value $25,729.11
% Change of Current Contract Value -48.5%
% Change of Original Contract Value -48.5%
A decrease in value is requested to reflect the actual expenditures and to close the contract. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Emergency Contract 24-901-11, in an amount of $24,270.89 (approximately 48.5% of the current contract value), from an amount of $50,000.00, to an amount not to exceed $25,729.11.
Funds will be restored to Account 101-69000-612670.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:SH:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 5, 2024