TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 16, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to decrease purchase order and amend the agreement with e-Builder, Inc., for Contract 21-868-1C, e-Builder Consulting Services, in an amount of $260,000.00, from an amount of $380,000.00, to an amount not to exceed $120,000.00, Account 101-50000-612430, Purchase Order 3123562
Body
Dear Sir:
On February 16, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to Issue a purchase order and enter into an agreement with e-Builder, Inc. for Contract 21-868-1C, e-Builder Consulting Services, in an amount not to exceed $380,000.00. The contract expires on December 31, 2024.
This contract has no prior change orders.
Original Contract Amount $380,000.00
Date of Board Approval 2/16/2023
Cumulative Change Order (5/3/2024) $0.00
% Change of Original Contract Value 0%
Current Contract Value $380,000.00
Requested Decrease $-260,000.00
New Contract Value $120,000.00
% Change of Current Contract Value -68.42%
Total % Change of Original Contract Value -68.42%
A decrease in contract value is being requested to close the purchase order. The contract is no longer necessary as staff has taken on the remainder of the tasks. This change order is in compliance with the Illinois Criminal Code since the change is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order and amend the agreement in an amount of $260,000.00 (68.42% of the current contract value), from an amount of $380,000.00, to an amount not to exceed $120,000.00.
Funds will be restored to Account 101-50000-612430.
Requested, Catherine A. O’Connor, Director of Engineering, GCR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 16, 2024