TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 8, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement with Hach Company for Maintenance, Calibration, and Repair Services for a Three-Year Period, at the O’Brien, Egan, Kirie and Hanover Park Water Reclamation Plants, in a Total Amount not to Exceed $105,301.81, Account 101-67000-612650, Requisition 1618488
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into a three-year agreement with Hach Company, for maintenance, calibration, and repair services for various Hach instruments and analyzers at the O’Brien, Egan, Kirie and Hanover Park Water Reclamation Plants. All services will begin on August 25, 2024 and end on August 24, 2027.
Hach Company, the sole source provider of the maintenance, calibration and repair services has submitted pricing for these services required. Inasmuch as Hach Company is the only source of supply for these services, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Hach Company, is registered to transact business in Illinois and is in good standing.
The Multi-Project Labor Agreement (MPLA) is not applicable because the requirement does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance Revised Appendix D and Appendix V is not included because Hach Company is the sole provider of these services and parts.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized issue a purchase order and enter into an agreement with Hach Company, in an amount not to exceed $105,301.81.
Funds for the 2024 expenditure, in the amount of $33,716.00, are available in Account 101-67000-612650. The estimated expenditures for 2025 are $35,064.64, and 2026 are $36,521.17. Funds for the 2025 and 2026 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:cc
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 8, 2024