TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 14, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Issue purchase order for Contract 25-804-11, Furnish and Deliver Three Non-Restrained Flexible Pipe Couplings to the Calumet Water Reclamation Plant, to Ferguson Enterprises, LLC, in an amount not to exceed $125,696.73, Account 101-68000-623090, Requisition 1633657
Body
Dear Sir:
On May 1, 2025, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 25-804-11, Furnish and Deliver Three Non-Restrained Flexible Pipe Couplings to the Calumet Water Reclamation Plant.
In response to a public advertisement of June 11, 2025, a bid opening was held on July 8, 2025. The bid tabulation for this contract is:
FERGUSON ENTERPRISES LLC *$125,696.73
*corrected total
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract and is satisfied that the market for this service has been adequately solicited. A planholders' survey revealed the following reasons for not bidding: could not provide the product. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Ferguson Enterprises, LLC, the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $114,900.00, placing their bid of $125,696.73 approximately 9.4% above the engineer’s estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable for this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D, and Appendix V are not included in this contract because there are no subcontracting opportunities.
All items will be delivered within ninety (90) days of purchase order issuance to bidder.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 25-804-11, to Ferguson Enterprises, LLC, in an amount not to exceed $125,696.73.
Funds for the 2025 expenditure, in the amount of $125,696.73, are available in Account 101-68000-623090.
Requested, Pinakin V. Desai, Acting Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Precious Brady-Davis, Chairperson, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 14, 2025
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