TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 20, 2025
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 25-670-51, Repair and Maintenance of Debris, Pontoon and Skimmer Boats, Groups A and B, to Marine Services Corp., in an amount not to exceed $178,850.00, Account 501-50000-612790, Requisition 1623437
Body
Dear Sir:
On October 3, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 25-670-51, Repair and Maintenance of Debris, Pontoon and Skimmer Boats. The contract expires on December 31, 2026.
In response to a public advertisement of November 13, 2024, a bid opening was held on December 10, 2024. The bid tabulation for this contract is:
Group A: Debris Boat
Marine services corp. $126,500.00
Group B: Pontoon, skimmer, and work boats
Marine services corp. $52,350.00
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for not bidding: could not provide services requested. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Marine Services Corp., the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A and B for this contract is $164,000.00, placing the bid of $178,850.00 approximately 9.17% above the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the work will be performed at the contractor’s facility.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract due to the limited availability of MBE/WBE/VBE participants to perform this service.
The contract will require approximately three (3) people for the services.
The contract shall begin five days after the issuance of a purchase order, or January 1, 2025, whichever occurs later, and terminate December 31, 2026, or upon expenditure of available funds, whichever occurs sooner.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 25-670-51, Groups A and B, to Marine Services Corp., in an amount not to exceed $178,850.00.
Funds for the 2025 expenditures for Group A, in the amount of $34,180.00, are available in Account 501-50000-612790. The estimated expenditures for 2026 are $92,320.00. Funds for the 2026 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Funds for the 2025 expenditures for Group B, in the amount of $17,500.00, are available in Account 501-50000-612790. The estimated expenditures for 2026 are $34,850.00. Funds for the 2026 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Precious Brady-Davis, Chairperson, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 20, 2025
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