TRANSMITTAL LETTER FOR THE BOARD MEETING OF JUNE 16, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue a purchase order and enter into an agreement with McLarens, Inc. for claims adjuster services and related expenses incurred as a result of the operating emergency that was declared on March 3, 2016 in an amount not to exceed $50,000.00, Account 901-30000-667220, Requisition 1426856
Body
Dear Sir:
On March 3, 2016, the Board of Commissioners declared an operating emergency for repairs and improvements to a manhole and surrounding pavement associated with the Northshore 3 Intercepting Sewer. The District’s insurance broker, Mesirow Insurance Services, Inc., recommended that the District retain an adjuster for all claims associated with the emergency. The District retained McLarens, Inc. and the cost for adjuster services and related expenses associated with the emergency is estimated not to exceed $50,000.00.
During an inspection earlier this year, the Maintenance and Operations Department (M&O) observed a sinkhole in a paved road area adjacent to a manhole on the District's Northshore 3 Intercepting Sewer. This manhole is located on Old Green Bay Road at approximately Dundee Road, in the Village of Glencoe. The site was immediately secured by M&O and the sinkhole was covered with steel road plates and blocked by road barricades. The manhole, which is approximately 47 feet deep, was inspected and found to be in poor shape. The Engineering Department identified a rehabilitation plan and is proceeding to restore functionality of the system.
On April 28, 2016 at approximately 4 a.m., the District was notified that a local sewer adjacent to the District manhole undergoing emergency repairs was overwhelmed due to an overnight storm. A number of homes near the site of this repair work experienced damage from sewer backup.
In consideration of the above and in accordance with Section 11.5 of the Purchasing Act, Emergency Contracts, it is requested that the Board of Commissioners authorize the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with McLarens, Inc. for the adjuster’s services and related expenses resulting from the emergency that was declared on March 3, 2016, in an amount not to exceed $50,000.00. This emergency is anticipated to terminate on January 31, 2017.
Funds are available in Account 901-30000-667220.
A full report of the resolution of the emergency will be presented to the Board of Commissioners at a future board meeting.
Requested, Denice E. Korcal, Director of Human Resources
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 16, 2016