TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 21, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Issue purchase order and exercise the option to renew the existing agreement for a one-year period with Sigma Business Solutions Inc., for renewal of the maintenance and service for PBS Archive Software, in an amount not to exceed $23,962.96, Account 101-27000-612820, Requisition 1273214
Body
Dear Sir:
Authorization is requested to issue a purchase order and exercise the option to renew the existing agreement for a one-year period with Sigma Business Solutions Inc., for renewal of the maintenance and service for PBS Archive Software at the Main Office Building. This purchase order is effective from January 1, 2010 through December 31, 2010.
Sigma Business Solutions Inc., the sole service provider of maintenance and service support for PBS Archive Software, has submitted prices for the services required. Inasmuch as Sigma Business Solution Inc. is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act.)
Sigma Business Solutions Inc. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
In view of the foregoing it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and exercise the option to renew the existing agreement for a one-year period with Sigma Business Solutions Inc. in an amount not to exceed $23,962.96.
Funds are available in Account 101-27000-612820.
Requested, Keith D. Smith, Director of Information Technology, KDS:EJ:DV:mh
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 21, 2010