TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 4, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Issue purchase orders for Contract 26-633-11, Furnishing and Delivering Polymer, to Polydyne, Inc., in an amount not to exceed $21,227,180.00, Accounts 101-67000/68000/69000-623560, Requisitions 1655694, 1655290, and 1655789
Body
Dear Sir:
On April 2, 2026, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 26-633-11, Furnishing and Delivering Polymer.
In response to a public advertisement of May 6, 2026, a bid opening was held on May 19, 2026. The bid tabulation for this contract is:
GROUP A: CE-1520 MANNICH POLYMER
NO BIDS RECEIVED
GROUP B: C-342 MANNICH POLYMER
POLYDYNE, INC. $49,150,925.00
Polydyne, Inc., the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract is $39,266,980.00, placing their bid of $49,150,925.00 approximately 25% above the engineer’s estimate.
The District is only accepting a thirteen (13) month period pricing, for this contract due to the global and economic conditions in the oil and petroleum industries which occurred between the time that the authority to advertise was approved and the bid opening resulting in the higher-than-expected prices over the engineer’s estimate, which had been for a three-year period.
The bidder had the option to bid only on Group A or Group B in order to provide the polymer for this contract.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is a furnish and deliver contract.
The Affirmative Action Ordinance Revised Appendix D and Appendix V will not be included in this contract because there are no subcontracting opportunities.
The bid deposit, in the amount of $600,000.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contract shall commence deliveries of polymer, as ordered by the resident engineer, beginning within five (5) days after the issuance of the purchase orders and terminating thirteen (13) months thereafter, or upon expenditure of available funds, whichever occurs sooner.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders for Contract 26-633-11, to Polydyne, Inc., in an amount not to exceed $21,227,180.00 for thirteen (13) month period.
Funds for the 2026 expenditure, in the amount of $5,775,980.00, are available in Accounts 101-67000/68000/69000-623560. The estimated expenditure for 2027 is $15,451,200.00 and is contingent on the Board of Commissioners’ approval of the budget for that year.
Requested, Edward J. Staudacher, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Precious Brady-Davis, Chairperson, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 4, 2026
Attachment