TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 15, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 06-363-3D Gloria Alitto Majewski Reservoir Repair and Rehabilitation, North Service Area, to IHC Construction Companies, LLC in an amount of $40,244.00, from an amount of $5,644,000.00, to an amount not to exceed $5,684,244.00, Account 401-50000-645720, Purchase Order 5001286
Body
Dear Sir:
On August 11, 2011, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 06-363-3D Gloria Alitto Majewski Reservoir Repair and Rehabilitation, North Service Area, to IHC Construction Companies, LLC, in an amount not to exceed $5,644,000.00. The scheduled contract completion date is May 30, 2013.
No prior change orders have been approved.
Additional work is required to replace both drain gates at the inflow/outflow structure of the Gloria Alitto Majewski Reservoir. After the contract had been advertised, the Maintenance and Operations Department reported that both drain gates were cracked and further damage occurred to the stem and actuator during subsequent cleaning of the drainage trench. The work includes the removal and replacement of the two drain gates, stems, and hydraulic actuators. The contractor submitted a cost proposal (CCO-001) for an extra in the amount of $40,244.00. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence 076, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 06-363-3D in an amount of $40,244.00 (0.71% of the current contract value), from an amount of $5,644,000.00, to an amount not to exceed $5,684,244.00.
Funds are available in Account 401-50000-645720.
Requested, Thomas E. Kunetz, Assistant Director of Engineering, TEK:GR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 15, 2012