TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 3, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease purchase order and amend the agreement with Dresser, Inc., to provide services and parts for centrifugal blowers at the Calumet and North Side Water Reclamation Plants, in an amount of $35,000.00, from an amount of $133,542.00, to an amount not to exceed $98,542.00, Accounts 101-68000-612650/623270, Purchase Order 3057570
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Dear Sir:
On May 7, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase orders and enter into an agreement with Dresser, Inc., to provide services and parts for centrifugal blowers at the Calumet and North Side Water Reclamation Plants, in an amount not to exceed $215,000.00. The contract expired on December 31, 2011.
As of April 12, 2012, the attached list of change orders has been approved. The effect of these change orders is a decrease in an amount of $81,458.00 from the original amount awarded of $215,000.00. The current contract value is $133,542.00. The prior approved change orders reflect a 37.9% decrease to the original contract value.
A decrease in the contract value is being requested because the actual expenditure in 2011 was less than originally anticipated, and to close-out the contract.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order and amend the agreement in an amount of $35,000.00 (approximately 26.2% of the current contract value), from an amount of $133,542.00, to an amount not to exceed $98,542.00.
Funds will be restored in Account 101-68000-612650/623270.
Requested, Manju P. Sharma, Director of Maintenance and Operations, MPS:SES:SO'C:MAG:LSC:TRS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 3, 2012
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