TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 3, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Authority to increase Contract 18-702-31, Furnish, Deliver and Install Disc Filters at the Egan Water Reclamation Plant to Independent Mechanical Industries, Inc., in an amount of $156,954.22, from an amount of $9,143,393.00, to an amount not to exceed $9,300,347.22, Account 401-50000-645650, Purchase Order 5001863
Body
Dear Sir:
On March 3, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 18-702-31, Furnish, Deliver and Install Disc Filters at the Egan Water Reclamation Plant to Independent Mechanical Industries, Inc., in an amount not to exceed $8,895,000.00. The contract expires on December 31, 2026.
As of August 14, 2026, the attached list of change orders has been approved.
Original Contract Amount $8,895,000.00
Date of Board Approval 3/3/2022
Cumulative Change Order Value (8/14/2026) $248,393.00
% Change of Original Contract Value 2.8%
Current Contract Value $9,143,393.00
Requested Increase or Decrease $156,954.22
New Contract Value $9,300,347.22
% Change of Current Contract Value 1.7%
% Change of Original Contract Value 4.6%
The purpose of this change order is to replace leaking drain valves on the filter bed system and remove flow meter work. The drain valves were not included in the original contract because the leaks were not identified until the disc filters were installed and the filter beds were isolated. The flow meter work is being removed because the piping configuration produces inconsistent flow readings. This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 18-702-31, in an amount of $156,954.22 (approximately 1.7% of the current contract value), from an amount of $9,143,393.00, to an amount not to exceed $9,300,347.22.
Funds are available in Account 401-50000-645650.
Requested, Edward J. Staudacher, Director of Maintenance and Operations, JBS:BML:MM:JR:MK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 3, 2026
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