TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 6, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to decrease Contract 07-600-02, Emergency Sewer Cleaning Services at Various Locations, in an amount of $38,700.20, from an amount not to exceed $125,000.00 to an amount not to exceed $86,299.80, Accounts 101-67000/68000/69000-612600
Body
Dear Sir:
An emergency was declared and an emergency Contract was awarded to National Power Rodding, at the Board meeting of June 7, 2007, in a total amount not to exceed $100,000.00. A previous change order has resulted in the current Contract value of $125,000.00. The Contract terminated on December 31, 2007.
A decrease in the 2007 funding for Purchase Orders 5000732, 5000733 and 5000745 is requested because the amount of work ordered in 2007 was less than originally anticipated.
In order to reduce the funds allocated to this Contract, it is hereby requested that the Purchasing Agent be authorized to execute change orders to decrease the following:
Purchase Order No. 5000732 in the amount of $11,713.80, from an amount not to exceed $65,000.00 to an amount not to exceed $53,286.20 (approximately 18.0% of the existing P.O. value);
Purchase Order No. 5000733 in the amount of $12,784.40, from an amount not to exceed $30,000.00 to an amount not to exceed $17,215.60 (approximately 42.6% of the existing P.O. value);
Purchase Order No. 5000745 in the amount of $14,202.00, from an amount not to exceed $30,000.00 to an amount not to exceed $15,798.00 (approximately 47.3% of the existing P.O. value).
This decrease is in compliance with the Illinois Criminal code since it is due to not reasonably foreseeable circumstances, and is in the best interest of the District.
Funds will be restored to Accounts 101-67000/68000/69000-612600.
Requested, Osoth Jamjun, Chief of Maintenance & Operations, MPS:SO’C:MAG:AK
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this March 6, 2008. Approved, President Terrence J. O’Brien