TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 7, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 24-101-11 Boat Maintenance, Repairs, and Parts for the PC100 Boat to Marine Services Corp. in an amount of $26,800.00, from an amount of $70,100.00, to an amount not to exceed $96,900.00, Account 101-16000-612790, 623990, Purchase Order 3127207 (As Revised)
Body
Dear Sir:
On December 7, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 24-101-11 Boat Maintenance, Repairs, and Parts for the PC100 Boat to Marine Services Corp. in an amount not to exceed $70,100.00. The purchase order will expire on December 31, 2025.
This contract has no prior change orders.
Original Purchase Order Amount $70,100.00
Date of Board Approval 12/7/2023
Cumulative Change Order (10/18/2024) $0.00
% Change of Original Purchase Order Value 0%
Current Contract Value $70,100.00
Requested Increase $26,800.00
New Purchase Order Value $96,900.00
% Change of Current Purchase Order Value 38.23%
An increase is requested to cover parts and repair services for unexpected repairs.These include the replacement of four broken engine mounts and the replacement of the drive shaft saver for the starboard engine and removal and replacement of the stainless-steel rudders, bearings, and rudder posts. The PC100 is required to conduct year-round regulatory water quality monitoring and to support various research projects on the Chicago Area Waterway System. This work is germane to the contract work.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and it is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 24-101-11 in an amount of $26,800.00 (38.23% of the current contract value), from an amount of $70,100.00, to an amount not to exceed $96,900.00.
Funds are available in Account 101-16000-612790, 623990.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research, EWP:RA:HZ:TM:jb
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 7, 2024