TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 21, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to Dell Marketing LP, to Furnish and Deliver Microsoft Power BI Premium, in an amount not to exceed $40,447.07 Account 101-27000-623800, Requisition 1610755
Body
Dear Sir:
Authorization is requested to issue a purchase order to Dell Marketing LP to furnish and deliver Microsoft Licensing for Power BI Premium, an advanced self-service data preparation workspace, in accordance with the State of Illinois Joint Purchasing Master Contract for Microsoft Licensing Solutions Provider (LSP) CMT1176800. The District has the ability to participate in State of Illinois (State) Contracts #4010653 under the Government Joint Purchasing Act, 30 ILCS 525/0.01 et.seq. The term of this purchase order is December 1, 2023 to November 30, 2024.
On July 9, 2020, the State of Illinois awarded the State of Illinois Joint Purchasing Master Contract for Microsoft Licensing Solutions Provider (LSP) CMT1176800 to Dell Marketing LP. The District is participating in the three-year Microsoft Enrollment which expires November 30, 2024. Authorization is being requested to issue a purchase order to Dell Marketing LP.
Inasmuch as Dell Marketing LP, is the only source of supply under the State of Illinois Joint Purchasing Master Contract for Microsoft Licensing Solutions Provider (LSP) CMT1176800 for Microsoft Power BI Premium services, software, and software maintenance, said purchase order may be issued without competitive bidding pursuant to Section 11.4 of the Purchasing Act.
Dell Marketing LP is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
The Affirmative Action Appendix A and Appendix V are not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to Dell Marketing LP in an amount not to exceed $40,447.07.
Funds are available in Account 101-27000-623800.
Requested, Sean T. Kelly, Director of Information Technology, SK:RP
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 21, 2023