TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 19, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 24-401-11, Furnish and Deliver Police Uniforms for a Thirty-Six (36) Month Period, to VCG, Ltd., in an amount not to exceed $60,146.75, Account 101-15000-623700, Requisition 1618071
Body
Dear Sir:
On June 6, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 24-401-11, Furnish and Deliver Police Uniforms for a Thirty-Six (36) Month Period. The contract expires thirty-six (36) months after issuance of purchase order.
In response to a public advertisement of August 7, 2024, a bid opening was held on September 3, 2024. The bid tabulation for this contract is:
VCG LTD $60,146.75
RAY O’HERRON CO., INC. $60,282.72
EAGLE UNIFORM $62,279.00
VCG, Ltd., the lowest responsible bidder for this contract, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $76,000.00, placing the total bid of $60,146.75, approximately 20.86 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance Revised Appendix D will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 24-401-11 to VCG, Ltd., in an amount not to exceed $60,146.75.
Funds for the 2024 expenditure, in the amount of $5,012.23, are available in Account 101-15000-623700. The estimated expenditures for 2025, 2026, and 2027 are $20,048.92, $20,048.92, and $15,036.68, respectively. The expenditures for 2025, 2026, and 2027 are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Shellie Riedle, Administrative Services Officer
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 19, 2024
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