TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 3, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 24-934-11, Furnishing and Delivering Magnesium Chloride, to Scotwood Industries, LLC, in an amount not to exceed $1,002,976.00, Account 101-69000-623560, Requisition 1618486
Body
Dear Sir:
On June 6, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 24-934-11, Furnishing and Delivering Magnesium Chloride.
In response to a public advertisement of July 10, 2024, a bid opening was held on July 30, 2024. The bid tabulation for this contract is:
SCOTWOOD INDUSTRIES, LLC $1,002,976.00
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reason for not bidding: does not provide the product and could not find a supplier of the product. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Scotwood Industries, LLC, the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $991,600.00, placing the bid of $1,002,976.00 approximately 1.1 percent above the estimate.
The contract shall commence five days after the issuance of a purchase order and terminate twenty-four (24) months thereafter, or upon expenditure of available funds, whichever occurs sooner.
The Multi-Project Labor Agreement is not included in this contract because it is a furnish and deliver contract.
The Affirmative Action Ordinance Revised Appendix D and Appendix V are not included in this contract
because there are no subcontracting opportunities.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 24-934-11 to Scotwood Industries, LLC, in an amount not to exceed $1,002,976.00.
The bid deposit, in the amount of $50,000.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2024 expenditure, in the amount of $42,500.00, are available in Account 101-69000-623560. The estimated expenditures for 2025 are $484,300.00 and 2026 are $476,176.00. Funds for the 2025 and 2026 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 3, 2024