TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 20, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to decrease purchase order for Contract 19-934-11, Furnishing and Delivering Magnesium Chloride, to EnviroTech Services, Inc., in an amount of $318,737.47, from an amount of $889,527.50, to an amount not to exceed $570,790.03, Account 101-69000-623560, Purchase Order 3105556
Body
Dear Sir:
On June 20, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order for Contract 19-934-11, Furnishing and Delivering Magnesium Chloride, to EnviroTech Services, Inc., in an amount not to exceed $1,790,774.50. The contract expired on October 13, 2022.
As of October 4, 2022, the attached list of change orders has been approved.
Original Amount of Purchase Order $1,790,774.50
Date of Board Approval 6/20/2019
Cumulative Change Order (10/4/2022) ($901,247.00)
% Change of Original Contract Value -50.3%
Current Contract Value $889,527.50
Requested Decrease ($318,737.47)
New Contract Value $570,790.03
% Change of Current Contract Value -35.8%
% Change of Original Contract Value -68.1%
A decrease in the value of the contract is requested to close out the purchase order. The actual chemical usage can vary from year to year and was not known at the time of drafting the contract. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order for Contract 19-934-11, in an amount of $318,737.47 (approximately 35.8% of the current purchase order’s value) from an amount of $889,527.50 to an amount not to exceed $570,790.03.
Funds will be restored to Account 101-69000-623560.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:MAG:JR:RA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 20, 2022
Attachment