TRANSMITTAL LETTER FOR THE BOARD MEETING OF MARCH 6, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to advertise Contract 08-616-11, Preventive Maintenance Services for Switchgear in Various Service Areas, estimated cost is $527,000.00, Accounts 101-69000-612650, 101-68000-612600, and 101-67000-612600 (Requisitions 1233552, 1235349, and 1233603)
Body
Dear Sir,
Contract documents have been prepared for the procurement of services to perform preventive maintenance and repairs on medium voltage switchgear and their associated protective equipment and components, in the Stickney, Calumet, and Kirie Water Reclamation service areas. The services will ensure the safe, efficient and reliable operation of the switchgear and other equipment at these locations.
The estimated cost of this contract is $527,000.00.
The contract specifications require all work to begin in June 2008, and terminate by December 31, 2008. Liquidated damages are one hundred dollars ($100.00) for each and every day the Contractor is in default of performing the specified work, as required and ordered by the Engineer, and twenty five dollars ($25.00) for each day that he is in default of the time specified for submitting all required documentation for the work.
The Contractor’s bid deposit is $26,400.00.
The Multi-Project Labor Agreement and Appendix D are not included in this Contract because the work involves the servicing, testing and calibration of switchgear and protective relaying. This work can only be performed by the equipment manufacturer’s engineers, or by other highly skilled technicians trained in the servicing of similar equipment and certified by a national accrediting body. If any trade work is required, it will be performed by in-house labor forces.
The tentative schedule for the contract is as follows:
Advertisement 3/12/08
Bid Opening 4/1/08
Contract Award 5/15/08
Completion 12/31/08
Funds for this expenditure are available in Accounts 101-69000-612650, 101-68000-612600, and 101-67000-612600.
Therefore, it is recommended that the Contract Documents be approved by the Board of Commissioners and that the Purchasing Agent advertise for bids.
If further clarification is required, please advise the undersigned.
Requested, Osoth Jamjun, Chief of Maintenance & Operations, MPS:SO’C:MAG:IJA
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this March 6, 2008. Approved, President Terrence J. O’Brien