TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 15, 2009
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 10-677-11 Overhead and Exterior Door Maintenance Services at Various Service Areas, estimated cost $346,000.00, Accounts 101-67000/68000/69000-612680, Requisitions 1255010, 1269392 and 1271310
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 10-677-11 Overhead and Exterior Door Maintenance Services at Various Service Areas, at the request of the Department of Maintenance and Operations.
The purpose of this contract is to procure services, parts and materials to provide maintenance and repair services for various doors at various facilities located throughout the District for an approximate three-year period.
The estimated cost for this contract is $346,000.00. The estimated 2010, 2011 and 2012 expenditures are $114,000.00, $114,000.00 and $118,000.00, respectively.
The bid deposit for this contract is $17,300.00.
The contract specifications require the contractor to commence work after approval of the contractor's bond and provide the services for a period of three years thereafter. Liquidated damages, in amounts up to $50.00 per day, may be assessed if the contractor is in violation of various time limits specified in the contract.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the classification of work does not fall within the provisions of the MPLA.
Revised Appendix D will not be included in this contract because of the nature of the project, which requires undetermined maintenance on an as-needed basis over a three-year period.
The tentative schedule for this contract is as follows:
Advertise November 11, 2009
Bid Opening December 8, 2009
Award January 21, 2010
Completion December 31, 2012
Funds are being requested in 2010, in Accounts 101-67000/68000/69000-612680, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year. Funds for subsequent years, 2011 and 2012 are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 10-677-11.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO’C:MAG:JK:ssg
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 15, 2009