TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 21, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase purchase order with the law firm of Neal & Leroy, LLC, to represent the District in acquiring certain property rights in connection with the construction, operation and maintenance of the Flood Control Project on Midlothian Creek (Contract 14-253-5F) in Robbins, Illinois, in an amount of $40,000.00, from an amount of $300,000.00, to an amount not to exceed $340,000.00, Account 501-50000-612430, Purchase Order 3111426
Body
Dear Sir:
On September 3, 2020, the Board of Commissioners (“Board”) authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with the law firm of Neal & Leroy, LLC, to represent the District in acquiring certain property rights in connection with the construction, operation and maintenance of the Flood Control Project on Midlothian Creek (Contract 14-253-5F) in Robbins, Illinois, in an amount not to exceed $300,000.00.
This contract has no prior change orders.
Original Contract Amount $300,000.00
Date of Board Approval 09/03/2020
Cumulative Change Order (11/08/2024) $0.00
% Change of Original Contract Value 0%
Current Contract Value $300,000.00
Requested Increase $40,000.00
New Contract Value $340,000.00
% Change of Current Contract Value 13.33%
Total % Change of Original Contract Value 13.33%
This change order is requested in order for Neal & Leroy, LLC to close out the pending condemnation cases. The continuation of Neal & Leroy’s services is necessary to ensure that all property interests are obtained so that the Engineering Department can stay on schedule with the construction contract, which was awarded by the Board on July 11, 2024.
This change order is in compliance with the Illinois Criminal Code because the additional legal assistance necessary to complete the right-of-way acquisitions was not reasonably foreseeable at the time the contract was signed. The change is germane to the original contract as signed, and the change order is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order and amend the agreement in an amount of $40,000.00 (13.33% of current contract value) from an amount of $300,000.00, to an amount not to exceed $340,000.00.
Funds are available in Account 501-50000-612430.
Requested, Susan T. Morakalis, General Counsel, STM:BJD:vp
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 21, 2024