TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 3, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease Contract 11-697-11, Demolition of Lake River Terminal and Other Derelict Buildings on District Property in Cook County, IL, Group B, to DMD Services, Inc., in an amount of $20,163.50 from an amount of $394,300.00, to an amount not to exceed $374,136.50, Account 901-30000-667220, Purchase Order 5001256
Body
Dear Sir:
On May 19, 2011, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 11-697-11, Demolition of Lake River Terminal and Other Derelict Buildings on District Property in Cook County, IL to DMD Services, Inc. in an amount not to exceed $394,300.00.
This contract has no prior change orders.
The original contract specifications called for the demolition of two existing warehouses located on Main Channel Atlas Parcel 35.04. Subsequently, it was determined that it would be in the best interest of the District to salvage these two warehouses for use as covered storage of dried biosolids, resulting in the deletion of some of the tasks and minor restoration and modifications to the two warehouses. The District has received approval from the Illinois Environmental Protection Agency to use these two warehouses, which are located in close proximity to the District's HASMA facility, for the storage of dried biosolids. The modifications to the buildings are expected to be completed by July, 2012, which will allow for a more efficient biosolids drying process.
Work will consist of, but is not limited to, the fencing of the property to minimize trespassing, the painting-over of graffiti, the slight modification of the warehouses to keep trespassers off the roof and hinder the painting of additional graffiti, and the installation of rip-rap ramps for the transport of dried biosolids into and out of the warehouses.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract, is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contact 11-697-11 in an amount of $20,163.50 (5.1% of the current contract value), from an amount of $394,300.00, to an amount not to exceed $374,136.50.
Funds will be restored in Account 901-30000-667220.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, SES:SO'C:LSC
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 3, 2012
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