TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 18, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase Contract 93-232-2M Hydraulic Improvements at the Calumet Water Reclamation Plant, to IHC Construction/FHP Tectonics, Joint Venture, in an amount of $150,000.00, from an amount of $122,569,961.00, to an amount not to exceed $122,719,961.00, Accounts 401-50000-645650 and 645750, Purchase Order 5000623
Body
Dear Sir:
On October 19, 2006, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 93-232-2M Hydraulic Improvements at the Calumet Water Reclamation Plant, to IHC Construction/FHP Tectonics, Joint Venture, in an amount not to exceed $120,890,000.00. The contract expires on April 26, 2010.
As of March 8, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in the amount of $1,679,961.00 from the original amount awarded of $120,890,000.00. The current contract value is $122,569,961.00. The prior approved change orders reflect a 1.4% increase to the original contract value.
The contract requires the District to shutdown the interceptor sewers so the contractor can complete the diversion structure and control gates. These control gates are to regulate the flow to the pump station. To date, the Maintenance and Operations Department, even with the assistance of the contractor, has not been able to provide an adequate level of isolation necessary to perform the contract work. As such, additional investigative work, utilizing divers and adding additional stop logs in existing structures, is necessary to determine where the uncontrolled flow is coming from and to find a solution to allow the contractor to continue with contract work. The contractor proposed a not to exceed price of $150,000.00 (COR-83), to provide this investigative work on a time and material basis. The exact scope of the investigation will be defined and coordinated by the Engineering field staff on a task by task basis. The engineer reviewed the proposal, found it reasonable, and stated via file letter 1018, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 93-232-2M, in an amount of $150,000.00 (0.12% of the current contract value), from an amount of $122,569,961.00, to an amount not to exceed $122,719,961.00.
Funds are available in Accounts 401-50000-645650 and 645750.
Requested, Kenneth A. Kits, Acting Director of Engineering, KAK:CH
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 18, 2010
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