TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 26, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to award Contract 25-637-11, Inspection, Repairing, and Pressure Testing of Fire Sprinkler Systems at Various Locations, to Phoenix Fire Systems, Inc., in an amount not to exceed $156,885.00, Account 101-69000-612780, Requisition 1627674
Body
Dear Sir:
On February 20, 2025, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 25-637-11, Inspection, Repairing, and Pressure Testing of Fire Sprinkler Systems at Various Locations.
In response to a public advertisement of March 24, 2025, a bid opening was held on April 22, 2025. The bid tabulation for this contract is:
PHOENIX FIRE SYSTEMS INC $156,885.00
NELBUD SERVICES, LLC $166,425.00
CHICAGO FIRE PROTECTION LLC $189,675.00
Phoenix Fire Systems, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract is $158,000.00, placing the bid of $156,885.00 approximately equal to the engineer’s estimate.
The Affirmative Action Ordinance Revised Appendix D and Appendix V will not be included in this contract due to a lack of available MBE, WBE, and VBE firms that can perform the work.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract because the classification of work does not fall within the provisions of the MPLA.
The contract will require approximately three (3) people for the services.
The contractor shall provide the services required under this contract, as directed and ordered by the engineer, commencing upon approval of the contractor’s bond and terminating thirty-six (36) months thereafter, or upon expenditure of available funds, whichever occurs sooner.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 25-637-11, to Phoenix Fire Systems, Inc., in an amount not to exceed $156,885.00.
Funds for the 2025 expenditure, in the amount of $22,400.00, are available in Account 101-69000-612780. The estimated expenditures for 2026 are $45,200.00, for 2027 are $45,200.00, and for 2028 are $44,085.00. Funds for the 2026, 2027, and 2028 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Pinakin V. Desai, Acting Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Precious Brady-Davis, Chairperson, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 26, 2025
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