TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 6, 2017
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to decrease purchase order for Contract 11-186-5C, Preliminary Engineering for Addison Creek Reservoir with Christopher B. Burke Engineering, Ltd. in an amount of $600,000.00, from an amount of $3,564,243.11, to an amount not to exceed $2,964,243.11, Account 501-50000-612440, Purchase Order 3069585
Body
Dear Sir:
On August 11, 2011, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with Christopher B. Burke Engineering, Ltd. for Contract 11-186-5C, Preliminary Engineering for Addison Creek Reservoir, in an amount not to exceed $3,721,930.00. The contract was completed on December 31, 2016. The Addison Creek Reservoir is currently under final design and anticipated to be advertised for bid later in 2017.
As of March 17, 2017, the effect of change orders resulted in a net decrease in the amount of $157,686.89, from the original amount awarded of $3,721,930.00. The current contract value is $3,564,243.11. The prior approved change orders reflect a 4.24% decrease to the original contract value.
This contract is complete and it is necessary to decrease and close this purchase order.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 11-186-5C in an amount of $600,000.00 (16.8% of the current contract value), from an amount of $3,564,243.11, to an amount not to exceed $2,964,243.11.
Funds will be restored to Account 501-50000-612440.
Requested, Catherine A. O’Connor, Director of Engineering, CW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 6, 2017