TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 4, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 13-370-3F, Buffalo Creek Reservoir Expansion, estimated cost between $20,074,055.75 and $24,300,172.75, Accounts 401-50000-645620 and 501-50000-645620, Requisition 1461806 (As Revised) (Deferred from the April 20, 2017 Board Meeting) "ADOPTED AS AMENDED REFER TO FILE ID #17-0411A"
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 13-370-3F, Buffalo Creek Reservoir Expansion.
The purpose of this contact is to provide an additional 180 acre-feet (58,650,000 gallons) of flood storage in the existing Buffalo Creek Reservoir (BCR) located in Lake County, Illinois. It is estimated that this project will protect 107 structures and provide in excess of $25 million in flood relief benefits.
The project consists of the following:
1. Mass excavation to expand the volume of the existing flood control reservoir
2. Placement of excavated material for upland prairie restoration
3. Public access improvements including new multi-use trails, seven boardwalks, and two reservoir overlooks
4. Installation of native seeding, wetland plant plugs, and trees
5. Yearly monitoring and maintenance of vegetation to meet regulatory performance requirements
The engineer’s estimated cost for this contract is between $20,074,055.75 and $24,300,172.75. The estimated cost range will be stated in the advertisement for bids.
The bid deposit for this contract is $600,000.00.
The contract specifications require that all work shall be completed within 2,557 calendar days after approval of the contractor’s bond.
The Multi-Project Labor Agreement is not applicable to this contract because the work site is located in Lake County, Illinois. Although the Cook County Multi-Project Labor Agreement is not applicable to this contract because the work site is located in Lake County, Illinois, the District will require that the Contractor ultimately awarded this Contract enter into a Project labor Agreement (“PLA”) with the District and authorize the District to enter into such PLA.
The Affirmative Action Ordinance, Revised Appendix D will be included in this contract. The type of work to be performed under the contract is within the “General and Heavy Construction” category for establishing Minority-owned Business Enterprises (MBE), Women-owned Business Enterprises (WBE) and/or Small Business Enterprises (SBE) utilization goals. The MBE, WBE and/or SBE utilization goals for this contract are: 20 percent MBE, 10 percent WBE, and 10 percent SBE.
The tentative schedule for this contract is as follows:
Advertise May 3, 2017
Bid Opening June 13, 2017
Award August 3, 2017
Completion August 1, 2024
Funds in the amount of $19,299,908.00 are available in Account 401-50000-645620. Funds for 2017 in the amount of $732,300.00 are available in Account 501-50000-645620. Funds for subsequent years, 2018 and 2019, from Account 501-50000-645620 are contingent on the Board of Commissioners’ approval of the District’s budgets for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 13-370-3F.
Requested, Catherine A. O’Connor, Director of Engineering, WSS:JMK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 4, 2017
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