TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 3, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 22-823-11, Furnish and Deliver One Hard-Bearing Balancing Machine to the Calumet Water Reclamation Plant, to Abro Balancing, Inc., in an amount not to exceed $59,000.00, Account 101-68000-634990, Requisition 1578692
Body
Dear Sir:
On May 19, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 22-823-11, Furnish and Deliver One Hard-Bearing Balancing Machine to the Calumet Water Reclamation Plant.
In response to a public advertisement on August 31, 2022, a bid opening was held on September 20, 2022. The bid tabulation for this contract is:
ABRO BALANCING, INC. $59,000.00
BALANSTAR CORPORATION $86,900.00
TECHNOLOGY INTERNATIONAL, INC. $148,800.00
Abro Balancing, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $87,000.00, placing their bid of $59,000.00 approximately 32.2% below the estimate.
The balancing machine will be delivered within 200 calendar days after the issuance the purchase order.
Abro Balancing, Inc. is not licensed to do business in the State of Illinois, but is registered as active in the State of Texas. The Department of Procurement and Materials Management has received approval from the Director of Maintenance and Operations to move forward with the recommendation to award.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract for a machine.
The Affirmative Action Ordinance, Revised Appendix D applies only to construction contracts over a $100,000.00 threshold. These sections on page D-5 of the Ordinance address the types of covered contracts:
• Section 4, Coverage: The following provisions, to be known as "Appendix D" together with relevant forms shall apply and be appended to every construction contract awarded by the District where the estimated total expenditure is in excess of $100,000.00, except contracts let in the event of an emergency contract pursuant to 70 ILCS 2605/11.5."
• Section 5. Definitions: (g) "Construction contract" means any District contract or amendment thereto, providing for a total expenditure in excess on One Hundred Thousand Dollars ($100,000.00) for the construction, demolition, replacement, major repair or renovation and maintenance of real property and improvement thereon or sludge hauling and any other related contract which the District deems appropriate to be subject to Appendix D consistent with the Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders for Contract 22-823-11, to Abro Balancing, Inc., in an amount not to exceed $59,000.00.
Funds for the expenditure are available in Account 101-68000-634990.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:bn
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 3, 2022