TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 19, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to increase Contract 04-294-3M, Calumet TARP Valve Isolation and Pump Station Improvements, Calumet Water Reclamation Plant, to Kenny Construction Company, in an amount of $108,904.08, from an amount of $59,422,110.14 to an amount not to exceed $59,531,014.22, Account 401-50000-645600, Purchase Order 5000309
Body
Dear Sir:
On December 2, 2004, the Board of Commissioners passed an order authorizing the Purchasing Agent to award Contract 04-294-3M, to Kenny Construction Company, in an amount not to exceed $57,126,700.00. The contract expires on June 23, 2008.
As of June 6, 2008, the attached list of Change Orders has been approved. The effect of these Change Orders resulted in an increase in the amount of $2,295,410.14 from the original amount awarded of $57,126,700.00. The current contract value is $59,422,110.14. The approved Change Orders reflect a 4.02% increase to the original contract value.
The contract includes the replacement of 13.2 KV indoor switchgear in the TARP East and West Electrical Rooms, at the Calumet WRP. During the installation of the switchgear, a discrepancy was noted in the contract documents, which indicated remote control of the switchgear throughout the distributed control system, but failed to account for it in the switchgear design. The remote control of the switchgear provides a safer operation for District personnel. Therefore, a change order is necessary to install control devices for the 13.2 KV switchgear in both the East and West Electrical Rooms.
The contractor submitted a cost proposal (COR-060) in the amount of $108,904.08. The Engineer reviewed the proposal, found it reasonable, and stated via file letter 815 that the Engineering Department would recommend its approval.
The Change Order is in compliance with the Illinois Criminal Code, since this Change Order is germane to the original contract.
It is hereby requested that the Board of Commissioners authorize the Purchasing Agent to execute a Change Order to increase Contract 04-294-3M in an amount of $108,904.08 (0.18% of the current contract value) from an amount of $59,422,110.14 to an amount not to exceed $59,531,014.22.
Funds are available in Account 401-50000-645600.
Requested, Joseph P. Sobanski, Chief Engineer, JPS:TEK:JAW
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this June 19, 2008. Approved, President Terrence J. O’Brien
Attachment