TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 18, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to advertise Contract 09-763-11 Pavement Maintenance at the Egan Water Reclamation Plant, estimated cost $150,000.00, Account 101-67000-612420, Requisition 1261161
Body
Dear Sir:
Contract documents and specifications have been prepared for services for pavement maintenance at the Egan Water Reclamation Plant, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure services to repair and replace existing deteriorating or damaged asphalt and concrete structures, such as roads, walkways, parking lots, cracked pavement, curbs, gutters, pavement stripping, and drain inlet replacements, in the Egan Water Reclamation Plant. The services are required to maintain the integrity and safety of these structures and minimize their further deterioration.
The estimated cost for this contract is $150,000.00.
The bid deposit for this contract is $7,500.00.
The contract specifications require that all work commence after the approval of the contractor’s bond, and be completed 120 calendar days thereafter. Liquidated damages are $50.00 for each and every calendar day that the contractor is in default of the time specified.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
Revised Appendix D will be included in this contract. The type of work to be performed under this contract is classified “Concrete” for the PCE utilization goals contained in the Revised Appendix D. The associated goals are 20% Minority Business Enterprises (MBE), 10% Women’s Business Enterprises (WBE), and 10% Small Business Enterprises (SBE).
The tentative schedule for this contract is as follows:
Advertise January 14, 2009
Bid Opening February 10, 2009
Award April 2, 2009
Completion July 31, 2009
Funds are being requested in 2009, in Account 101-67000-612420, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Purchasing Agent be authorized to advertise Contract 09-763-11.
Requested, Osoth Jamjun, Chief of Maintenance and Operations, OJ:MPS:SO’C:MAG:EEW
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 18, 2008