TRANSMITTAL LETTER FOR BOARD MEETING OCTOBER 15, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Authority to increase purchase order, and exercise the option to extend the agreement for one year, for Contract 22-483-11 for Provide Co-location Services for District Infrastructure, with ServerCentral, LLC dba Deft.com, in an amount of $84,000.00 from an amount of $262,000.00, to an amount not to exceed $346,000.00, Account 101-27000-612330, Purchase Order 3127119
Body
Dear Sir:
At the Board meeting of September 7, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to enter into an agreement with ServerCentral, LLC dba Deft.com, to Provide Co-location Services for District Infrastructure, for a 36-month period beginning January 1, 2024, and ending December 31, 2026. The agreement included an option to extend for two additional one year periods.
As of September 29, 2026, the attached list of net zero change orders has been approved.
Original Contract Amount $262,000.00
Date of Board Approval 9/7/2023
Cumulative Change Order (9/18/2026) $0
% Change of Original Contract Value 0%
Current Contract Value $262,000.00
Requested Increase $84,000.00
New Contract Value $346,000.00
% Change of Current Contract Value 32.06%
Total % Change of Original Contract Value 32.06%
Under the terms of the agreement, this request will exercise the first of two one year extensions making the contract expiration date December 31, 2027.
This change order is in compliance with the Illinois Criminal Code because it was specifically provided for in the original contract, is germane to the original contract as signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to amend the agreement with ServerCentral, LLC dba Deft.com for 12-months and increase the purchase order in the amount of $84,000.00 (32.06% of the current contract value) from an amount of $262,000.00 to $346,000.00.
Funds for the 2027 expenditure in the amount of $84,000.00 in Account 101-27000-612330 are contingent on the Board of Commissioners' approval of the District's budget for that year.
Requested, Sean T. Kelly, Director of Information Technology, STK:JR,rp
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 15, 2026
Attachment