TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 5, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease and close Contract 02-022-11, Furnish and Deliver Diesel Grade Fuel Oil to Various Locations for a One (1) Year Period, to Avalon Petroleum Company, in a total amount of $15,527.35, from an amount of $154,379.18, to an amount not to exceed $138,851.83, Accounts 101-16000, 67000, 68000, 69000-623820, Purchase Orders 3011788, 3011789, 3011802, 3011803 and 3011804
Body
Dear Sir:
On January 24, 2002, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 02-022-11, furnish and deliver diesel grade fuel oil to various locations for a one (1) year period, to Avalon Petroleum Company, in an amount not to exceed $288,500.00. The contract expired on December 31, 2002.
As of March 23, 2011, the attached list of change orders has been approved. The effect of these change orders have resulted in a decrease in an amount of $134,120.82, from the original amount awarded of $288,500.00, to an amount not to exceed $154,379.18. The prior approved change orders reflect a 46.5 percent decrease to the original contract value.
A decrease in the contract value is being requested to close the contract.
This change order is in compliance with the Illinois Criminal Code since the changes are due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decease purchase orders for Contract 02-022-11, in an amount of $15,527.35 (10.0 percent of current contract value), from an amount of $154,379.18, to an amount not to exceed $138,851.83.
Funds will be restored in Accounts 101-16000, 67000, 68000, 69000-623820.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MB:jn
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 5, 2012
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