TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 15, 2009
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase purchase order with Hussmann Corporation for maintenance and repair of kitchen appliances at 100 East Erie Street, in an amount of $3,500.00, from an amount of $9,500.00, to an amount not to exceed $13,000.00, Account 101-15000-612490, Purchase Order 8005782
Body
Dear Sir:
On January 5, 2009, the Director of Procurement and Materials Management issued a purchase order to Hussmann Corporation for maintenance and repair of kitchen appliances at 100 East Erie Street, in an amount not to exceed $9,500.00. The purchase order expires on December 31, 2009.
This purchase order has no prior change orders.
This change order is needed for unanticipated, higher than normal repair costs for the cafeteria kitchen equipment in the Main Office Building. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the purchase order was issued, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order to Hussmann Corporation, in an amount of $3,500.00 (36.8% of the current purchase order value), from an amount of $9,500.00, to an amount not to exceed $13,000.00.
Funds are available in Account 101-15000-612490.
Requested, Edmund J. Cook, Deputy Director of M&O, EJC:EMcE:BKS:MG:CW:GT:PJC
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 15, 2009