TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 6, 2025
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 25-690-11, Beneficial Reuse of Biosolids from LASMA and CALSMA, Groups A and B, to Stewart Spreading, Inc., in an amount not to exceed $29,134,900.00, Accounts 101-68000/69000-612520, Requisitions 1621438 and 1621816
Body
Dear Sir:
On October 17, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 25-690-11, Beneficial Reuse of Biosolids from LASMA and CALSMA.
In response to a public advertisement of December 4, 2024, a bid opening was held on January 28, 2025. The bid tabulation for this contract is:
GROUP A: LAWNDALE AVENUE SOLIDS MANAGEMENT AREA (LASMA)
STEWART SPREADING, INC. $24,469,120.00
GROUP B: CALUMET SOLIDS MANAGEMENT AREA (CALSMA)
STEWART SPREADING, INC. $4,665,780.00
SYNAGRO CENTRAL, LLC $6,603,300.00
Stewart Spreading, Inc., the lowest responsible bidder for Groups A and B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A and B of this contract was $29,505,000.00, placing the combined bid for Groups A and B of $29,134,900.00, approximately 1.3 percent below the engineer’s cost estimate.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance Revised Appendix D goals for Groups A and B of this contract are 20 percent Minority-owned Business Enterprises (MBE) and 13 percent Women-owned Business Enterprises (WBE).
Stewart Spreading, Inc., is in compliance with the Affirmative Action Ordinance Revised Appendix D as indicated on the attached report for Groups A and B. The MBE and WBE utilization goals offered for Groups A and B of this contract are 20 percent MBE, and 13 percent WBE.
The contract will require approximately forty-five (45) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 25-690-11, Groups A and B, to Stewart Spreading, Inc., in an amount not to exceed $29,134,900.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The Contractor shall commence work on March 1, 2025, or upon approval of the Contractor’s bond, whichever occurs later; and terminate twenty-four (24) months later, or upon expenditure of available funds, whichever occurs sooner.
Funds for the 2025 expenditure for Group A, in the amount of $11,800,000.00 are available in Account 101-69000-612520. The estimated expenditure for 2026 is $11,800,000.00, and for 2027 is $869,120.00. Funds for the 2026 and 2027 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Funds for the 2025 expenditure for Group B, in the amount of $2,370,000.00 are available in Account 101-68000-612520. The estimated expenditure for 2026 is $2,130,780.00, and for 2027 is $165,000.00. Funds for the 2026 and 2027 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:pk
Respectfully Submitted, Precious Brady-Davis, Chairperson, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 6, 2025
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