TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 19, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 23-904-23 (Re-Bid), Furnishing and Delivering Harmonic Filters to the Stickney WRP, to Active Electrical Supply Company, in an amount not to exceed $243,270.00, Account 201-50000-645650, Requisition 1601266
Body
Dear Sir:
On June 1, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 23-904-21, Furnishing and Delivering Harmonic Filters to the Stickney WRP.
In response to a public advertisement of June 7, 2023, a bid opening was held on June 20, 2023. No bids were received.
In response to a public re-advertisement of July 5, 2023, a bid opening was held on July 25, 2023. The sole bid was rejected at the September 7, 2023 Board meeting as reported.
In response to a public re-advertisement of September 13, 2023, a bid opening was held on October 3, 2023. The bid tabulation for this contract is:
ACTIVE ELECTRICAL SUPPLY CO. $243,270.00
MCDONAGH DEMOLITION, INC. $271,600.00
MIDCO ELECTRIC SUPPLY, INC. $296,360.00
WESCO DISTRIBUTION, INC. D/B/A ENGLEWOOD
ELECTRICAL SUPPLY COMPANY $309,664.00
TECHNOLOGY INTERNATIONAL, INC. $316,100.00
MAKTOUM SUPPLIER USA INC. $326,000.00
TAZA SUPPLIES LLC D/B/A TILES IN STYLE, LLC *$334,000.00
FLANDERS INC. $397,582.00
CRESCENT ELECTRIC SUPPLY COMPANY $1,420,168.84
*corrected total
Active Electrical Supply Company, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $367,450.00, placing their bid of $243,270.00 approximately 33.8 percent below the estimate.
The equipment will be delivered within one hundred-fifty (150) days after issuance of the purchase order.
The Multi-Project Labor Agreement is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V are not included in this contract because there are no subcontracting opportunities for equipment.
There was no bid deposit required for this contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 23-904-23, to Active Electrical Supply Company in an amount not to exceed $243,270.00.
Funds for the 2023 expenditure are available in Account 201-50000-645650.
Requested, Catherine A. O’Connor, Director of Engineering
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 19, 2023