TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 7, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 24-106-11 Whole Effluent Toxicity Testing for Compliance with the National Pollutant Discharge Elimination System Permits for Various Water Reclamation Plants, estimated cost $15,000.00, Account 101-16000-612490, Requisition 1614042
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 24-106-11 to provide Whole Effluent Toxicity (WET) testing for the Monitoring and Research (M&R) Department by a certified laboratory. This contract will begin on approximately May 16, 2024, and will end on December 31, 2025.
The purpose of this contract is to provide WET testing for compliance with National Pollutant Discharge Elimination System permits for the John E. Egan, Hanover Park, and James C. Kirie Water Reclamation Plants (WRPs). Results from the WET testing will determine if there is any potential acute toxicity to aquatic organisms that inhabit the receiving waters in which the WRPs discharge.
The estimated cost for this contract is $15,000.00. The estimated 2024 and 2025 expenditures are $5,000.00 and $10,000.00, respectively.
A bid deposit is not required for this contract.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise April 10, 2024
Bid Opening April 30, 2024
Award May 16, 2024
Completion December 31, 2025
Funds for the 2024 expenditure, in the amount of $5,000.00, are available in Account 101-16000-612490. The estimated expenditure for 2025 is $10.000.00, and is contingent on the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 24-106-11.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research, EWP:RA:HZ:TM:NK:ae
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 7, 2024