RANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 2, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Report on advertisement of Request for Proposal 12-RFP-11 Third Party Administrator for Flexible Spending Account Administration for a five-year period, estimated cost $250,000.00, Account 101-25000-601170 (As Revised)
Body
Dear Sir:
Request for Proposal documents have been prepared for a Third Party Administrator for Flexible Spending Account Administration, at the request of the Human Resources Department.
The purpose of this contract is to select a Third Party Administrator, for a five-year period, for the administration of the District’s medical and dependent care flexible spending accounts, transportation media accounts and parking reimbursement accounts for employees. These accounts allow employees to pay for certain eligible medical, dental, dependent care, transportation and parking expenses with pre-tax dollars through payroll deductions. The current five-year contract expires on June 30, 2012. This contract will cover the period from July 1, 2012 through June 30, 2017.
The estimated cost for this contract is $250,000.00. The estimated 2012, 2013, 2014, 2015, 2016 and 2017 expenditures are $25,000.00, $50,000.00, $50,000.00, $50,000.00, $50,000.00 and $25,000.00 respectively.
A bid deposit is not required for this request for proposal.
Appendix A will not be included with this request for proposal.
The tentative schedule for this contract is as follows:
Advertise February 8, 2012
Proposals Received March 2, 2012
Award May 3, 2012
Completion June 30, 2017
Funds for the current year are available in Account 101-25000-601170. Funds for subsequent years, 2013, 2014, 2015, 2016 and 2017, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Respectfully Submitted, Darlene A. LoCascio, Director of Procurement and Materials Management