TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 3, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 24-805-11, Furnish and Deliver Portable Dry Ice Cleaning Equipment to the Calumet Water Reclamation Plant, to Cold Jet, LLC, in an amount not to exceed $46,645.00, Account 101-68000-634990, Requisition 1619057
Body
Dear Sir:
On July 11, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 24-805-11, Furnish and Deliver Portable Dry Ice Cleaning Equipment to the Calumet Water Reclamation Plant.
In response to a public advertisement of August 21, 2024, a bid opening was held on September 10, 2024. The bid tabulation for this contract is:
GREEN ICE TECHNOLOGIES, LLC $34,983.00
COLD JET LLC $46,645.00
A review by the Department of Maintenance and Operations revealed that Green Ice Technologies, LLC (Green Ice) does not comply with the specifications of the contract documents and their proposed equipment was found deficient in regards to the following:
1. The proposed item is rated at 240V. Page DS-1 specifies “POWER REQUIREMENTS: Input Voltage: 110/230V.”
2. The hopper capacity for the proposed item is 40 lbs. Page DS-1 specifies “HOPPER CAPACITY: 60 lbs.”
3. The feed rate for the proposed item is 1.5 - 3 lbs./min. Page DS-1 specifies “FEED RATE: Variable - up to 6 lbs./min.”
4. The proposed item does not offer a display. Page DS-1 specifies “HMI DISPLAY: 7” LCD Color Screen with digital controls. Intuitive HMI display: - Blasting parameters and machine settings shall be able to be easily viewed and controlled. Display shall be programmable and password protected, and show application recipes (blast pressure and feed rate).”
Therefore, based on the above, the bid submitted by Green Ice Technologies, LLC is rejected. The Director of Procurement and Materials Management has informed the firm of this action.
Cold Jet, LLC, the lowest responsible bidder for this contract, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $47,400.00, placing the total bid of $46,645.00, approximately 1.6 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance Revised Appendix D will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 24-805-11 to Cold Jet, LLC, in an amount not to exceed $46,645.00.
The bidder shall deliver the equipment within ninety (90) calendar days following the issuance of the purchase order.
Funds are available in Account 101-68000-634990.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 3, 2024