TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 3, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to Verizon Connect Fleet USA LLC, for the maintenance of a Vehicle Location System under the Sourcewell Purchasing Contract No. 020221-NWF in an amount not to exceed $53,439.00, Account 101-15000-612860, Requisition 1590098
Body
Dear Sir:
Authorization is requested to issue a purchase order to Verizon Connect Fleet USA LLC, for the maintenance of a Vehicle Location System under the Sourcewell Purchasing Contract No. 020221-NWF. This purchase order will begin on January 1, 2023 and expire on December 31, 2023.
Sourcewell currently has a competitively bid contract with Verizon Connect NWF Inc., d/b/a Verizon Connect Fleet USA LLC, for the monitoring and installation of telematics, fleet monitoring, asset tracking, and geo fencing solutions. On May 19, 2011, the Board of Commissioners granted authority to participate in the Sourcewell purchasing co-operative. The contract was established to enable all state agencies and authorized local governmental units to purchase vehicle location services during the contract period. The term of the contract began on March 25, 2021 and expires on March 26, 2025.
Verizon Connect Fleet USA LLC, is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
The Affirmative action Ordinance, Revised Appendix D, applies only to construction contracts over a $100,000.00 threshold. These sections on page D-5 of the Ordinance address the types of covered contracts:
Section 4, Coverage: The following provisions, to be known as “Appendix D” together with relevant forms shall apply and be appended to every construction contract awarded by the District where the estimated total expenditure is in excess of $100,000.00, except contracts let in the event of an emergency contract pursuant to 70 ILCS 2605/11.5”.
Section 5. Definitions: (g) “Construction contract” means any District contract or amendment thereto, providing a total expenditure in excess of One Hundred Thousand Dollars ($100,000.00) for the construction, demolition, replacement, major repair or renovation and maintenance of real property and appropriate to be subject to Appendix D consistent with the Ordinance.
The Procurement and Materials Management Department believes that participating in the Sourcewell contract will expedite the ordering of the monitoring and installation of a vehicle location system and reduce administrative costs.
In view of the foregoing it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to Verizon Connect Fleet USA LLC, in an amount not to exceed $53,439.00.
Funds for 2023 expenditure in Account 101-15000-612860 is contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, Shellie A. Riedle, Administrative Services Officer, SAR:LSA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 3, 2022