TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 7, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase orders to MTI Distributing, Inc., to Furnish and Deliver Landscape Maintenance Equipment under the State of Illinois Joint Purchasing Contract No. 4017552, in an amount not to exceed $126,134.02, Accounts 101, 201-50000, 69000-623680, 634990, Requisitions 1406707 and 1414642
Body
Dear Sir:
Authorization is requested to issue purchase orders to MTI Distributing, Inc., to furnish and deliver landscape maintenance equipment under the State of Illinois Joint Purchasing Contract No. 4017552. The District has the ability to participate in State of Illinois Contracts under the Government Joint Purchasing Act, 30 ILCS 525/0.01 et. seq.
The State of Illinois currently has a competitively bid contract with MTI Distributing, Inc., for the purchase of landscape maintenance equipment. An invitation to bid was issued by the State of Illinois to establish a contract to enable all state agencies and authorized local governmental units to purchase landscape maintenance equipment during the contract period. The term of the contract began on September 1, 2013 and expires on August 31, 2017.
The purpose of this contract is to acquire landscape maintenance equipment required for the 2016 landscaping season. The District will purchase eight (8) riding type mowers and seven (7) self propelled push mowers.
MTI Distributing, Inc., is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
The Procurement and Materials Management Department believes that participating in the State’s contract will expedite the ordering and delivery of landscape maintenance equipment, and reduce administrative costs.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase orders to MTI Distributing, Inc., in an amount not to exceed $126,134.02.
Funds are available in Accounts 101, 201-50000, 69000-623680, 634990.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:ms
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 7, 2016
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