TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 9, 2025
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 25-RFP-01 Medicare Advantage Plan, for a three-year period, effective January 1, 2026, to December 31, 2028, Account 101-25000-601250
Body
Dear Sir:
Request for proposal documents are being prepared for a Medicare Advantage Plan provider at the request of the Human Resources Department.
The purpose of this contract is to select a qualified carrier to provide a fully-insured group Medicare Advantage Plan including prescription drug coverage for Medicare-eligible retirees. The program will be a national PPO plan as it is currently. The plan design including the deductibles, co-insurance, and annual maximum out-of-pocket limit will remain the same as under the current program. The prescription drug co-payments will be revised to match the structure for the active employee plans that became effective January 1, 2025 as a result of the collective bargaining process. Medicare Advantage Plan services are currently provided by UnitedHealthcare Insurance Corporation. The current contract expires December 31, 2025.
No bid deposit is required for this request for proposal.
The Diversity Section reviewed the request for proposal to determine if Affirmative Action Ordinance Revised Appendix A and Appendix V goals will apply. The Diversity Section noted that the services being solicited would typically need to be performed by a single insurance carrier who will provide essential coverage and services to be delivered under the plan. As such, the contract does not provide practical opportunities for subcontracting. Therefore, Appendix A and Appendix V should not be included in this request for proposal.
The tentative schedule for this contract is as follows:
Advertise March 12, 2025
Proposals Received April 11, 2025
Award July 17, 2025
Completion December 31, 2028
Funds will be requested for 2026, 2027, and 2028 in Account 101-25000-601250, and are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 25-RFP-01.
Requested, Thaddeus J. Kosowski, Director of Human Resources, TJK:JEF
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 9, 2025
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