TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 15, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich
Title
Authority to award Contract 24-847-11, Truck Hauling of Liquid Sludge from the Lemont Water Reclamation Plant, to Anthem Excavating & Demolition, Inc., in an amount not to exceed $478,800.00, Account 101-68000-612520, Requisition 1606155
Body
Dear Sir:
On October 19, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 24-847-11, Truck Hauling of Liquid Sludge from the Lemont Water Reclamation Plant.
In response to a public advertisement of November 29, 2023, a bid opening was held on January 16, 2024. The bid tabulation for this contract is:
ANTHEM EXCAVATING & DEMOLITION, INC. $478,800.00
SYNAGRO CENTRAL, LLC $820,572.00
ALL CITY ENVIRONMENTAL SERVICES, INC. $1,595,316.00
BULL AND BEAR CO $2,907,000.00
Anthem Excavating & Demolition, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $543,440.00, placing their bid of $478,800.00 approximately 11.9 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V were not included in this contract because there is an insufficient availability of M/W/VBEs to provide the specialized services required on this contract.
The contract shall commence upon approval of the Contractor’s Bond and shall terminate three years thereafter, or upon expenditure of available funds, whichever occurs sooner.
The contract will require approximately three (3) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 24-847-11 to Anthem Excavating & Demolition, Inc., in an amount not to exceed $478,800.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2024 expenditures, in the amount of $128,400.00, are available in account 101-68000-612520. The estimated expenditures for 2025 are $173,000.00, for 2026 are $173,000.00, and for 2027 are $4,400.00. Funds for 2025, 2026, and 2027 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 15, 2024
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