TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 8, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Report on rejection of bids for Contract 26-677-11, Overhead Door Maintenance at Various Service Areas, estimated $597,000.00
Body
Dear Sir:
On September 18, 2025, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 26-677-11, Overhead Door Maintenance at Various Service Areas.
In response to a public advertisement of November 5, 2025, a bid opening was held on December 2, 2025. The bid tabulation for this contract is:
GROUP A: STICKNEY SERVICE AREA
BUILDERS CHICAGO CORPORATION $202,710.00
GROUP B: CALUMET SERVICE AREA
BUILDERS CHICAGO CORPORATION $136,665.00
GROUP C: NORTH SERVICE AREA
BUILDERS CHICAGO CORPORATION $214,500.00
The associated goals for this contract are 7% Minority-owned Business Enterprises (MBE) and/or Women-owned Business Enterprises (WBE) to comply with the Affirmative Action Ordinance Revised Appendix D.
Builders Chicago Corporation (Builders), the sole bidder, offered 33% MBE and 0% WBE participation for Groups A and B. Builders offered 69% MBE and 0% WBE participation for Group C.
The Diversity Administrator has reviewed the Utilization Plans submitted by Builders for this contract. The review determined that the referenced Utilization Plans do not comply with the requirements stated in the Affirmative Action Ordinance Revised Appendix D. Specifically, Builders did not provide the required signature of an Authorized Officer on page UP-4 for Groups A, B, and C; instead, each Utilization Plan was signed by the MBE subcontractor. Builders is required to complete and sign page UP-4 as the bidder.
Therefore, Builders did not comply with the Ordinance under Section 15. Utilization Plan Submission (a) and Section 16. Bid Submission Compliance Review (a) and (i) and is considered non-responsive and rejected based on the above information and in the public’s best interest. The Director of Procurement and Materials Management has notified Builders of this action.
The Maintenance and Operations Department will re-advertise the contract at a future date.
Requested, Pinakin V. Desai, Acting Director of Maintenance and Operations
Respectfully Submitted, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv