TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 11, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 24-638-21, HVAC Improvements at Various Locations, estimated cost $19,144,325.00, Accounts 201-50000-645780, Requisitions 1620791 and 1620793
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 24-638-21, HVAC Improvements at Various Locations, at the request of the Maintenance and Operations Department.
This purpose of this contract is to rehabilitate heating, ventilation, and air conditioning (HVAC) systems at the Stickney and Calumet Water Reclamation Plants. The work consists of removing unreliable HVAC systems, and then furnishing, delivering, and installing new HVAC systems. There will be two groups: Group A for the Stickney Service Area and Group B for the Calumet Service Area. Separate contracts could be awarded for each group.
The estimated cost of this contract is $19,144,325.00. The estimated 2024, 2025, 2026, and 2027 expenditures are $35,000.00, $13,907,509.00, $4,201,816.00, and $1,000,000.00, respectively.
The bid deposit for this contract is $765,000.00.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
The Affirmative Action Ordinance Revised Appendix D and Appendix V will be included in this contract. The type of work to be performed under the contract is within the “Mechanical” category for establishing utilization goals for Minority-owned Business Enterprises (MBE), Women-owned Business Enterprises (WBE), and Veteran-owned Business Enterprises (VBE). The utilization goals for this contract are 20% MBE, 9% WBE, and 3% VBE for each group. A supplier’s exception is recommended for Group A.
The tentative schedule for this contract is as follows:
Advertise August 28, 2024
Bid Opening October 22, 2024
Award December 19, 2024
Completion December 31, 2027
Funds for 2024 are available in Account 201-50000-645780. Funds for the subsequent years, 2025, 2026, and 2027, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 24-638-21.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:SH:JR:JMC
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 11, 2024
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