TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 15, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 12-929-11, Repair Rotating Assemblies at the Stickney Water Reclamation Plant West Side Pumping Station, to Xylem Water Solutions USA, Inc., in an amount not to exceed $85,075.00, Account 101-69000-612600, Requisition 1330854
Body
Dear Sir:
On February 2, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 12-929-11 Repair Rotating Assemblies at the Stickney Water Reclamation Plant West Side Pumping Station.
In response to a public advertisement of April 4, 2012, a bid opening was held on April 24, 2012. The bid tabulation for this contract is:
XYLEM WATER SOLUTIONS USA, INC. $85,075.00
MIDWEST SERVICE CENTER LLC $87,900.00
PUMPING SOLUTIONS, INC. $97,917.00
ROTATING EQUIPMENT REPAIR, INC. $105,503.00
DREISILKER ELECTRIC MOTORS, INC. $175,000.00
ELLIOTT COMPANY $497,616.00
Six hundred sixty-two (662) companies were notified of this contract being advertised and twenty-five (25) companies requested specifications.
Xylem Water Solutions USA, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $130,000.00, placing the bid of $85,075.00, approximately 34.6 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the work is performed at the contractor's facility.
The Revised Appendix D was not included in this contract due to the specialized nature of the work.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 12-929-11, to Xylem Water Solutions USA, Inc., in an amount not to exceed $85,075.00, subject to the contractors furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in Account 101-69000-612600.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 15, 2012