TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 7, 2016
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Issue purchase order to Mythics, Inc. to Furnish and Deliver Oracle Primavera Software Licenses and Software Maintenance Renewal, in an amount not to exceed $33,783.24, Accounts 101-27000-612820, 623800 Requisition 1422801
Body
Dear Sir:
Authorization is requested to issue a purchase order to Mythics, Inc. to furnish and deliver Oracle Primavera software licenses and software maintenance renewal for a one-year period under General Services Administration (GSA) Joint Purchasing Contract GS-35F-0153M. The District has the ability to participate in GSA contracts under the Government Joint Purchasing Act, 30 ILCS 525/0.01 et.seq. The contract will begin on June 29, 2016 and end June 28, 2017.
GS-35F-0153M is a GSA Schedule 70 Contract which offers a wide range of software and accompanying services through licensing agreements. The GSA currently has a competitively bid contract with Mythics, Inc. for the purchase of Oracle, Inc. software and software maintenance. The GSA contract enables authorized governmental units to purchase Oracle software and software maintenance during the period covered by the contract: December 19, 2001 through June 13, 2016. Mythics, Inc. is in the process of exercising the option to execute an additional five-year optional renewal of this contract.
Mythics, Inc., the manufacturer and sole source of supply under GSA Contract GS-35F-0153M, has submitted prices for the products required. Inasmuch as Mythics, Inc., is the only source of supply for the Oracle Primavera software licenses and software maintenance renewal for one year, said purchase order may be issued without competitive bidding pursuant to Section 11.4 of the Purchasing Act.
Mythics, Inc. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to Mythics, Inc., in an amount not to exceed $33,783.24.
Funds for the 2016 expenditure, in the amount of $24,630.98, are available in Accounts 101-27000-612820, 623800. The estimated expenditure for 2017 is $9,152.26. Funds for the 2017 expenditure are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, John Sudduth, Director of Information Technology, JS:SK:BVS:bvs
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 7, 2016