TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 2, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Authority to increase Contract 11-187-3F Addison Creek Channel Improvements, SSA to Judlau Contracting, Inc. in an amount of $461,624.33, from an amount of $78,698,502.04, to an amount not to exceed $79,160,126.37, Account 501-50000-645620, Purchase Order 4000103
Body
Dear Sir:
On July 13, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 11-187-3F Addison Creek Channel Improvements, SSA to Judlau Contracting, Inc. in an amount to exceed $77,297,500.00, plus a five (5) percent allowance for change orders in an amount of $3,864,875.00, for a total amount not to exceed $81,162,375.00. The scheduled contract completion date is June 1, 2027.
As of March 20, 2026, the attached list of change orders has been approved.
Original Contract Amount $77,297,500.00
Date of Board Approval 7/13/2023
Cumulative Change Order (3/20/26) $1,401,002.04
% Change of Original Contract Value 1.81%
Current Contract Value $78,698,502.04
Requested Increase $461,624.33
New Contract Value $79,160,126.37
% Change of Current Contract Value 0.59%
Total % Change of Original Contract Value 2.41%
The contractor reviewed the plans and identified that the detail for Hot-Mix Asphalt Pavement Restoration called for 1 ½” asphalt surface course and a 1 ½” binder course throughout the entire project. After reviewing pavement restoration limits with the municipalities across the entire project, the Engineer determined that Hot-Mix Asphalt pavement thickness needed to be increased depending on location, whether in streets, parking lots, or heavy load parking lots. The contractor submitted a cost proposal (CO-67) for an extra in the amount of $840,150.83 and a credit in the amount of $378,526.50, for a net extra in the amount of $461,624.33. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence CO67, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 11-187-3F in an amount of $461,624.33 (0.59% of the current contract value), from an amount of $78,698,502.04, to an amount not to exceed $79,160,126.37.
Funds are available in Account 501-50000-645620.
Requested, Catherine A. O’Connor, Director of Engineering, KMF:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 2, 2026
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