TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 17, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
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Authority to award Contract 24-635-51, Reservoir Mowing at Various Locations in Cook County, Illinois, Groups A and B, to Lizzette Medina & Company (Lizzette), in an amount not to exceed $646,608.60, Account 501-50000-612620, Requisition 1616903
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Dear Sir:
On June 6, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 24-635-51, Reservoir Mowing at Various Locations in Cook County, Illinois.
In response to a public advertisement of July 17, 2024, a bid opening was held on August 13, 2024. The bid tabulation for this contract is:
GROUP A: NORTH AREA RESERVOIRS
LIZZETTE MEDINA & CO $404,889.60
G & S SERVICES OF IL INC $461,650.00
J & L CONTRACTORS, INC. $1,135,710.00
GROUP B: SOUTH AREA RESERVOIRS
LIZZETTE MEDINA & CO $241,719.00
G & S SERVICES OF IL INC $319,650.00
J & L CONTRACTORS, INC. $478,510.00
Lizzette Medina & Company (Lizzette), the lowest responsible bidder for Groups A and B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A and B is $928,600.00, placing the bid of $646,608.60, approximately 30.3 percent below the estimate.
The Affirmative Action Ordinance Revised Appendix D goals for this contract are 20 percent Minority Business Enterprise (MBE), 10 percent Women Business Enterprise (WBE), and 3 percent Veteran-Owned Business Enterprise (VBE).
Lizzette is in compliance with the Affirmative Action Ordinance Revised Appendix D for Groups A and B as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE), and Veteran-Owned Business Enterprise (VBE) utilization goals for this contract are 20 percent MBE and 0 percent WBE, and no participation for the VBE goals. Waivers were granted for the WBE and VBE goals.
Lizzette has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following trades will be utilized on this contract: laborers, operating engineers, and truck drivers. The list of trades is not intended to confer any rights or jurisdiction upon any union or unions.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 24-635-51, Groups A and B, to Lizzette Medina & Company, in an amount not to exceed $646,608.60, subject to the contractors furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contractor shall commence work upon approval of the contractor’s bond and terminate twenty-four (24) months thereafter, or upon expenditure of available funds, whichever occurs sooner.
The contract will employ approximately five (5) people for the services.
Funds for the 2024 expenditures for Group A, in the amount of $54,093.60, are available in Account 501-50000-612620. The estimated expenditures for 2025 are $200,446.00, and for 2026 are $150,350.00. Funds for the 2025 and 2026 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Funds for the 2024 expenditures for Group B, in the amount of $26,715.00, are available in Account 501-50000-612620. The estimated expenditures for 2025 are $122,854.00 and for 2026 are $92,150.00. Funds for the 2025 and 2026 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 17, 2024
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