TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 21, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authorization to forfeit Contract 16-618-13 (Re-Bid), Inspecting, Repairing, Recharging and Pressure Testing of Fire Suppression Systems at Various Locations, to Sure Fire Protection, Inc., in an amount not to exceed $181,725.00 Account 101-69000-612780, PO 5001584
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Dear Sir:
On April 21, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 16-618-11, Inspecting, Repairing, Recharging and Pressure Testing of Fire Suppression Systems at Various Locations.
In response to a public advertisement of May 25, 2016, a bid opening was held on June 14, 2016. All bids were rejected as reported at the Board meeting of July 7, 2016.
In response to a public re-advertisement of September 14, 2016, a bid opening was held on October 4, 2016. The sole bid was rejected as reported at the Board meeting of December 1, 2016.
In response to a public re-advertisement of January 4, 2017, a bid opening was held on January 31, 2017. On March 16, 2017, the Board of Commissioners authorized the award of Contract 16-618-13 (Re-Bid) to Sure Fire Protection, Inc., in an amount not to exceed $181,725.00.
The District has experienced numerous issues in getting the contractor to perform services required at the Calumet Water Reclamation Plant (CWRP) under this contract. File Letter No. 4 (attached) provides the information on the performance issues of Sure Fire Protection, Inc.
On October 19, 2017, Sure Fire Protection, Inc., notified the District, in writing, that they are self terminating service on this contract. The Director of Procurement and Materials Management has therefore advised Sure Fire Protection, Inc., that their contract will be forfeited in accordance with Section 70 ILCS 2605/11.11 of the Purchasing Act. Sure Fire Protection, Inc., will not be considered a responsible bidder for a one-year period and the bid deposit, in the amount of $9,900.00, will be retained as liquidated damages.
In view of the foregoing, the Director of Procurement and Materials Management recommends the award of Contract 16-618-13 (Re-Bid) to Sure Fire Protection, Inc., which was abandoned and self terminated by the company, in an amount of $181,725.00, be forfeited.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 21, 2017
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