TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 4, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to increase Contract 17-135-3V Roof Replacement of the Lue-Hing M&R Complex, Stickney Water Reclamation Plant, to IHC Construction Companies, L.L.C. in an amount of $24,706.47, from an amount of $11,882,350.65, to an amount not to exceed $11,907,057.12, Account 401-50000-645780, Purchase Order 4000094
Body
Dear Sir:
On December 1, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 17-135-3V Roof Replacement of the Lue-Hing M&R Complex, Stickney Water Reclamation Plant, to IHC Construction Companies, L.L.C. in an amount not to exceed $10,909,000.00, plus a five (5) percent allowance for change orders in an amount of $545,450.00, for a total amount not to exceed $11,454,450.00. The scheduled contract completion date is January 30, 2026.
As of August 15, 2025, the attached list of change orders has been approved.
Original Contract Amount $10,909,000.00
Date of Board Approval 12/1/2022
Cumulative Change Order (8/15/2025) $973,350.56
% Change of Original Contract Value 8.92%
Current Contract Value $11,882,350.65
Requested Increase $24,706.47
New Contract Value $11,907,057.12
% Change of Current Contract Value 0.21%
Total % Change of Original Contract Value 9.15%
Item 1: An extra in the amount of $27,069.91 is requested to restore damaged fireproofing above the Trace Metals Lab (Room IW212) and Trace Metals Storage Room (Room IW209). During construction, it was discovered that fireproofing was missing from the underside of the roof deck and steel bar joists above these rooms, thereby reducing the fire resistance of the roof system. Some of the damage resulted from earlier work which was not subsequently repaired. However, some fireproofing was damaged by removal of walls under this contract. The contractor submitted a cost proposal (CO-56) for an extra in the amount of $27,069.91 and a credit in the amount of $0.00, for a net extra in the amount of $27,069.91, to reapply fireproofing and restore the fire rating of these areas. The engineer reviewed the proposal, found it to be reasonable and stated, via correspondence CO-56, that the Engineering Department would recommend its approval.
Item 2: A credit in the amount of $2,363.44 is requested to account for the deletion of a portion of new ceiling tile work within the Stickney WRP Laboratory. During construction, the engineer processed CO-17, which modified the scope of secondary roof drain work, and eliminated the need to remove and replace 1,396 square feet of ceiling tile in Rooms IW202 and LC242. CO-17 resolved only the extra and credit involved with re-routing of the drain piping. Ceiling materials had already been purchased by the contractor, and Monitoring and Research staff requested that a total of 985 square feet of ceiling replacement work be performed in Rooms IW222, IW223, IW224, IW225, IW226, and Corridor IW220, in lieu of replacing the ceilings in Rooms IW202 and LC242. The contractor submitted cost proposal (CO-48) for an extra in the amount of $8,565.92 and a credit in the amount of $8,372.07, for a net extra in the amount of $193.85. The engineer reviewed the proposal, found it to be unreasonable, and submitted a counterproposal for a net credit of $2,363.44, which was accepted by the contractor and stated, via correspondence CO48, that the Engineering Department would recommend its approval.
These change orders are in compliance with the Illinois Criminal Code since these changes are germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute two change orders to increase Contract 17-135-3V, in an amount of $24,706.47 (0.21% of the current contract value), from an amount of $11,882,350.65, to an amount not to exceed $11,907,057.12.
Funds are available in Account 401-50000-645780.
Requested, Catherine A. O’Connor, Director of Engineering, CS:GRR:MGM
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 4, 2025
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