TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 2, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to decrease Contract 23-630-12, Furnishing and Delivering Ferric Chloride (Re-Bid), to Kemira Water Solutions, Inc., in an amount of $2,338,134.57, from an amount of $3,637,415.00, to an amount not to exceed $1,299,280.43, Accounts 101-68000/69000-623560, Purchase Orders 3122943 and 3122944
Body
Dear Sir:
On March 2, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase orders for Contract 23-630-12, Furnishing and Delivering Ferric Chloride (Re-Bid), to Kemira Water Solutions, Inc., in an amount not to exceed $3,637,415.00. The contract expired on April 25, 2024.
There have been no prior change orders.
Original Contract Amount $3,637,415.00
Date of Board Approval 3/2/2023
Cumulative Change Order Value (4/11/2024) $0.00
% Change of Original Contract Value 0.0%
Current Contract Value $3,637,415.00
Requested Increase or Decrease ($2,338,134.57)
New Contract Value $1,299,280.43
% Change of Current Contract Value -64.3%
% Change of Original Contract Value -64.3%
The decrease in value is requested to close out the contract. The need for chemicals depends on operating conditions, and the exact quantities were not known at the time the contract was drafted. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 23-630-12, in an amount of $2,338,134.57 (approximately 64.3% of the current contract value), from an amount of $3,637,415.00, to an amount not to exceed $1,299,280.43.
Funds will be restored to Accounts 101-68000/69000-623560.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:SH:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 2, 2024