TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 15, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Issue purchase order and enter into an agreement with DJ Wheeler Hydro Electric Services, Inc. to provide maintenance and technical support services for digital governors at the Lockport Powerhouse, in an amount not to exceed $29,700.00, Account 101-66000-612620, Requisition 1241126
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with DJ Wheeler Hydro Electric Services, Inc., to provide maintenance and technical services for digital governors at the Lockport Powerhouse. This purchase order will expire on December 31, 2010.
DJ Wheeler Hydro Electric Services, Inc., the sole service provider for digital governors, has submitted prices for the services required. Inasmuch as DJ Wheeler Hydro Electric Services, Inc., is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
DJ Wheeler Hydro Electric Services, Inc., is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the specialized services required. If trade work is required, in-house trades will perform the work.
In view of the foregoing, it is requested that the Purchasing Agent be authorized to issue a purchase order and enter into an agreement with DJ Wheeler Hydro Electric Services, Inc., in an amount not to exceed $29,700.00.
Funds for the 2008 expenditure in the amount of $9,900.00 are available in Account 101-66000-612620. The estimated expenditure for 2009 is $9,900.00 and 2010 is $9,900.00. Funds for the 2009 and 2010 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Osoth Jamjun, Chief of Maintenance and Operations
Recommended, Darlene A. LoCascio, Purchasing Agent, DAL:SEB:JN:mb
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDER passed by affirmative roll call vote of a majority of the Commissioners present this May 15, 2008. Approved, President Terrence J. O’Brien.